Evidence before intention
Score what is actually used and traceable in live work.
Project Management Systems & Documentation Health Check
See where project systems are helping — and where they are creating risk.
A practical, evidence-based diagnostic for project-based contractors. The review tests how well project-management systems, procedures, controls, information and governance support consistent delivery.
Evidence before intention
We assess what is demonstrably used in live work — not what a procedure says should happen.Where interview responses and project evidence conflict, the lower maturity position is used. Findings are converted into priorities, owners, target dates and practical next steps.
What the Health Check is designed to do
Improve the system around the team.
Project-specific and practical
Controls must fit project type, contract risk, organisational scale and client requirements.
Human accountability
Automation and AI may assist, but accountable people remain responsible for verification and approval.
Risk-based control
Effort is concentrated where commercial, programme, quality, HSEQ, information or contractual consequences are greatest.
Reduce duplicate administration
Prefer integrated registers, structured information and automation over repeated manual re-entry.
Continuous improvement
The output must produce implementable priorities rather than a diagnostic report that sits unused.
Assessment scope
Thirteen domains across the end-to-end delivery system.
The full assessment looks beyond the existence of documents to test whether project-management controls are defined, used consistently, traceable and producing reliable management information.
- AGovernance, operating model & accountability
- BOpportunity, tender & contract handover
- CProject start-up & mobilisation
- DDocument & information control
- EProgramme, resources & delivery planning
- FCost, commercial & change control
- GProcurement, subcontract & consultant coordination
- HRisk, issues, actions & decisions
- IQuality, HSEQ & compliance interfaces
- JReporting, data & management visibility
- KCommissioning, handover & close-out
- LPeople, capability & standardisation
- MDigital systems, automation, AI & information governance
Maturity scoring
A simple 0–4 scale supported by evidence confidence.
Scores range from not established through integrated/optimised. Evidence is marked Verified, Partial or Unverified so the report distinguishes demonstrated control from interview-only statements.
0Not established
1Person-dependent / inconsistent
2Defined
3Controlled
4Integrated / optimised
How the review works
From fit check to prioritised roadmap.
- 01
Fit check
Understand the trigger problem, intended outcome and whether a Health Check is the right starting point.
- 02
Scope
Confirm assessment boundary, interviewees, evidence sample, confidentiality, deliverables and fee.
- 03
Evidence intake
Request only the minimum relevant material and establish an evidence index.
- 04
Interviews
Work through leadership and delivery-team questions using real project examples.
- 05
Verification
Test representative records against interview responses and actual project use.
- 06
Scoring
Apply maturity scores and evidence confidence using the lower score where evidence conflicts with intention.
- 07
Priorities
Separate symptoms from root causes and identify quick wins, foundational controls and longer-term improvements.
- 08
Debrief
Present major findings, confirm factual accuracy and distinguish facts from recommendations.
- 09
Roadmap
Issue the final report, scorecard and prioritised improvement roadmap.
- 10
Close-out
Confirm next steps and whether implementation support is warranted.
Health Check levels
Start with the scope that matches the problem.
The Health Check is marketed from $450 + GST. The entry price applies only to the deliberately limited Rapid Health Check. Final scope and fixed fee are confirmed after the introductory discussion and before evidence collection begins.
Rapid
$450 + GST
One defined process or problem
- Discovery and one interview up to approximately 60 minutes
- Review of up to 5 records
- Focused maturity review
- Up to 3 priority gaps and 3 quick wins
- 2–4 page snapshot
- Approximately 30-minute debrief
Boundary: No full 65-question assessment, multi-stakeholder review or business-wide review.
Standard
$950–$1,250 + GST
Single project or selected assessment domains
- Discovery and 1–2 interviews
- Review of approximately 5–10 records
- Selected-domain scoring
- Evidence-confidence assessment
- Concise improvement roadmap
- Findings debrief
Boundary: No detailed future-state design or multi-business-unit assessment.
Comprehensive
$1,500–$1,950 + GST
Full contractor project-management systems diagnostic
- Leadership and delivery-team interviews
- Full 13-domain / 65-question assessment
- Up to 2 project samples
- Evidence verification
- Dashboard and report
- 30/60/90-day roadmap
- Findings debrief
Boundary: Health Check maximum is $1,950 + GST. Larger scopes move into separate consulting services.
What you receive
Findings that can be acted on.
Depending on the agreed service level, outputs can include a maturity scorecard, evidence-confidence assessment, prioritised findings, quick wins and an improvement roadmap.
Defined assessment scope and evidence index
Maturity scoring with documented rationale
Priority risks and systemic root causes
Quick wins and foundational controls
Management debrief
30/60/90-day improvement roadmap for Comprehensive reviews
Confidentiality & professional boundaries
Controlled evidence, clear reliance limits.
Scope, evidence sample, confidentiality and permitted processing methods are agreed before assessment work begins.
The Health Check is a project-management systems diagnostic and improvement service.
It does not imply certification, audit assurance, legal opinion, engineering certification, HSEQ certification or statutory compliance assurance.
Where specialist legal, engineering, safety, environmental or other review is required, that need is identified rather than silently assumed.
Start with the problem
Tell us what is creating management pressure.
The first discussion is used to understand the trigger, scope and desired outcome before deciding whether a Rapid, Standard or Comprehensive Health Check is appropriate.